Primary Industries
Home > Primary Industries > Primary Industries (240 hours) > Compulsory units > Participate in workplace communications > Participate in workplace communications
Record information on standard forms
A number of forms need to be completed and submitted prior to, at the commencement of and during employment. These forms may be related to:
- employee records and workplace agreements
- personnel and staffing details
- taxation and superannuation
- banking and finance
- health and insurance records
- Workers Compensation, accidents and incidents.
It is important to read through all forms carefully, as well as any accompanying instructions, before starting to fill them out. Make sure that all the information is available and is correct. Check the spelling of names and addresses and that any numbers have been accurately recorded. Government forms are often translated into official documents and any errors will be duplicated on them.
Details that are commonly requested include:
- full name and title
- home and postal addresses
- date of birth and country of citizenship
- phone and fax numbers and email addresses
- occupation
- signatures and dates.
Other details that may be required could include:
- highest level of qualification
- tax file number
- bank account details
- ABN number
- emergency contact names, addresses and phone numbers.
Forms should be completed clearly and neatly in the spaces provided using the type of pen and style of writing indicated in the instructions. Always check through the answers for accuracy. Any corrections which are necessary should be made according to the procedure set out in the instructions.
It is good practice to make a copy of the form for future reference before presenting or mailing it. If sending the form by mail, ensure that the postal address is correct, the sender’s address is on the envelope and the correct postage is affixed. Retain original forms such as Birth Certificates and only forward photocopies.
Each workplace will have a range of forms, specific to the enterprise that workers need to complete. There is a legal obligation on employers to keep some of these records such as safety reports and chemical records.
Forms that are common to most enterprises include:
- safety reports
- dockets, invoices and receipts
- petty cash vouchers
- time sheets
- telephone message forms
- leave forms.
Other enterprise forms might include:
- chemical records
- weather records
- vehicle and machinery log books
- registration, licence and insurance forms
- equipment inspection records.
Back to Workplace information
Back to Important notes
Back to Participate in workplace communications
|